[Note: This is an excerpt chapter from my upcoming book, Departing the Comfort Zone, available in November or December (or January if something weird happens, which is not out of the realm of possibility…)]

The modern smartphone is an amazing thing. This chapter is about how to get the most out of it (and your tablet or laptop) as you travel.
I happen to be an iPhone user but if you use an Android or other kind of phone, I will not hold that against you. As an iPhone user, I can speak most confidently about iPhone apps, but in today’s day and age, it is highly likely that these same tools also exist on the other phone platforms.
Either way, a smartphone (and a tablet and/or laptop) can make a huge difference in trip planning, navigation, discovery and enjoyment. Here’s a breakdown of the (many) apps and tools I relied upon on my last trip and that will come along with me on my next one.
One note before we get to the list: Use (iPhone) protection.
I’m mentioning three kinds of protection below because if you don’t take care of your phone, bad things can happen. I shudder to think.
Number one, Get a decent case for your phone. I rely upon Moment Cases for my phone because they allow me to snap very high quality lenses to my cell phone to augment the capabilities of my phone’s camera, but they also provide excellent drop protection.
Number two, it makes good sense to have a waterproof option for your phone. A simple ziplock bag works well. I recently took my phone to an outdoor concert (Noah Kahan, Fenway Park) in a downpour and my phone got soaked long with the rest of me. After a day of glitching out, it just died. I needed to order a new one (bonus, I upgraded to a newer unit with a superior camera). Fortunately I was in the US and it only took a week for it to arrive. I can’t imagine what hoops I would have had to jump through if my phone had died in The Philippines or Ecuador.
Number three, protect your data and your identity. Use a good VPN. See below.
Now on with the list.
Google apps and services
- Google Maps — The granddaddy of all travel apps, Google Maps will come in handy everywhere you go and will allow you to access critical info on transportation (it’s a life-changer in Japan), hotels, restaurants, and more.
- Google My Maps — a great way to build out itineraries and maps to share with your followers and friends.
- Gmail — useful to create a specific email for your trip which will come in very handy. See chapter X. If you are not a fan of Google’s corporate data policies, Check out alternatives like ProtonMail.
- Google Voice. I used Google Voice to get a free phone number to use with WhatsApp because my regular cell phone number had already been registered with Meta Business, so I could not port it to WhatsApp (also a meta company) for reasons I never understood and despite being technologically literate and well versed, struggle to explain clearly. Either way, Google Voice solved the problem.
- Google flights — As I mentioned in Chapter 10 (on budgeting) and in chapter 14 (on booking flights) Google flights is incredibly powerful and useful.
- Google Translate — you will use this everywhere you go.
- Google authenticator — necessary for connecting and logging into some financial institutions and other utilities of daily life.
For Apple users
- Apple Translate — Not as good as google, but not awful, either and if you have AirPods that provide realtime translation, you will be using this app.
- Apple Notes — In chapter 28 and 29, I talk about why Apple Notes is the unsung hero of my trips. It’s a great way to organize thousands of trip details and have them at your fingertips always. It has become a critical part of my workflow.
- Apple numbers — Valuable for budgeting. See chapter 10.
- Apple clock — Apple clock has a handy world clock feature so you don’t accidentally wake your friend up at 3AM because you miscalculated the time zones.
- Apple Maps — Not as good as Google, but with some benefits.
- FaceTime — a quick, powerful and simple way to engineer video calls with other apple users.
- Compass — if you don’t have a physical compass, this can help if you get lost.
- Wallet — the best feature of wallet is the ability to store airplane boarding passes on the day you travel. No fumbling in sixteen different pockets for mangled boarding pass.
- VoiceMemos — There are lots of useful features and VoiceMemos is integrated into Notes as well.
- Camera — Perhaps my most-used phone app. In fact, it gets 10 times the use of the phone feature.
- FindMy — If you use AirTags or tracker cards to keep your stuff safe, this will become a useful tool. It also tracks apple products like MacBook, iPhone, iPad, AirPod and Apple Pencil Pro. False alerts do happen (“Your backpack was last detected in the ocean”), however, so don’t panic every time you get a weird notice like this.
Rideshare
Use Google to find the best ride share app for a specific country and you will likely get a slightly different answer everywhere you go. Be sure to download the app and activate payment for your next country the day before you land. You do not want to be fumbling with your phone for an hour in the middle of the hot Manila airport, like me.
- Uber
- Lyft
- Go App
- Grab
- Bolt
- Didi
- PickMe
- And more.
Non-air-travel transportation
- Rome2Rio — A must when travel planning. This app compares cost and times for different modes of transportation. It’s not as accurate as Google Maps, but when you need to get from one place to another Rome2Rio can show you boat routes, trains, buses and the best times to rent a car and drive yourself.
- Klook — a must in Japan and other parts of Asia when booking a range of things, but especially bullet train tickets.
- 12GO — very useful in SE Asia for boat, bus and train tickets.
Finance
- Your bank app — at some point you will need to move money around. Make sure you have logged in before you leave your country of origin and let your bank know you plan to travel.
- Your credit card apps — the best way to pay your credit card bills. Let your card company know when you plan to travel to keep them from flagging your account for possible fraud.
- Your investment account apps and connected ATM cards — I set up a Fidelity cash management account to eliminate ATM fees and pay bills while I travelled. Charles Schwab offers a similar account.
- Suica Card — the best way to pay for a range of things in Japan, but especially subways and snacks at 7-11 and Lawson’s.
- Rakuten — Technically not an app, but an online retail aggregator and rewards portal. By funneling payments for air travel and hotels through Rakuten, I received thousands of extra American Express rewards points. Enough to fly business class from the US to Japan and back. More on Rakuten can be found in Chapter X.
Entertainment
- Netflix — a great app with a simple method for downloading shows and movies to play when you are not on Wi-Fi, like, say, 30,000 feet in the ir?
- Apple Music — my preferred music app. No commercials.
- Apple TV — another good streaming service. Apple TV has a bunch of my all-time favorite shows.
- Spotify & Pandora — also good music apps if you can pay to get rid of the really awful ads. (If they were good ads, I would not mind hearing them, because I am an ad guy…)
- Libby — A free way to bring books from your local library along with you. Best if used on an iPad.
- Audible.com app — I have close to 900 audiobooks in my library.
Communication
- WhatsApp — The gold standard for texting, voice and video calls around the world. Most SE Asian businesses rely on WhatsApp to talk with customers and do business. You can’t really function without it.
- Facebook Messenger — Surprisingly powerful way to text and video chat with your pals.
- Roamless — this was the eSim I used for my phone data. It has some unique benefits like working everywhere and the ability to pay as you go. It also has a great voice call feature that allows you to make calls for pennies. It worked well for me, but there may be better options today. See below.
- Other e-sim providers like Saily or Holafly — I used HolaFly when I was in Ecuador because the rates through Roamless there were higher.
- T-Mobile mid-to-high-tier plans now include free unlimited texting and data roaming in over 215 countries. (You may still need WhatsApp to make calls, or pay the daily rate to t-mobile for the dozen or so calls you need to make.) T-Mobile was not offering free international text and data when I left on my trip (I would have switched from AT&T!) and I had to do a ton of research on eSims and data roaming before leaving. I was going to write an entire chapter on the way I was able to cobble together a system that worked for me, but I have decided that the landscape is changing all the time so anything I write about this will be obsolete in six months. Check it out.
- Your home mobile phone provider’s app or website — This will come in handy a few times on your trip.
Tours
I bounced around the following few apps and sites to book food tours, sight seeing, walking tours and more. There’s plenty of overlap, but sometimes you can find a deal on one app/site that’s not on another.
- Get your guide
- TourRadar
- Viator
- Freetour.com, guruwalk.com, ToursByLocals.com — these three sites are great ways to support the local folks you meet. Most tour guides live off of tips, so if you love the tour, be generous!
Travel utilities and extras
- Flight Aware App — I use this app nearly every time I sit in an airport. It gives you info on your flight, including where your airplane is at the moment. It’s very handy and can allow you to make decisions about changing your flights before other passengers are aware ion changes to their situation.
- The app of the airline you are currently flying — every airline has their own app that provides alerts, boarding passes and check-in options. I think I’ve downloaded at least a dozen. (Hint. Someone could make a pile of money by creating one app that could work with all airlines. Hint.)
- Roame — This service provides insight into flights that one can buy with points instead of cash. It takes ninja skills and some patience. There are a few sites out there that do the same thing. But Roame has an iPhone app.
- Mobile Passport Control (MPC) App — This got me through US customs and immigration in about five minutes when I returned after 140 days. I walked right past a line with at least 300 people in it and into a line with a dozen people. And unlike other trusted traveler services, it’s free.
- Bounce — a growing service around the globe that will store your bags if you are in a location for a day or two. Worth looking into if you can’t find a locker or your hotel cannot hold bags before or after your stay.
Accommodations
For my own preferences and habits, Booking.com gets 95% of my business. But it sometimes pays to have other apps in case the best deals are elsewhere. I keep all of these on my phone. Just in case.
- Booking.com
- Hotels.com
- Trip.com
- Expedia.com
- Priceline.com
- Hotels.com
- Hopper
- Hostelworld
- Hotels Tonight
- Orbitz
- Kayak
Immigration specific apps and sites
Countries like Japan, Ecuador and Vietnam have very specific immigration forms and some require QR codes and special websites or apps. Check your requirements at least two weeks before you cross any border.
Miscellaneous
- Relax Rain App — a good way to generate white noise and other sounds to drown out distractions and help you get to sleep
- Surfshark or another VPN — a VPN is a must when traveling. It allows you to access US servers when you are elsewhere and keeps hackers from tracking you when you are in cafes or airports using public Wi-Fi.
- Otter.ai — a great tool I use for meeting notes on conference calls and to dictate story ideas and even full book chapters when I can’t access a keyboard.
- Moment App — If you use Moment lenses with your phone, this app helps you get the most out of them.
- World Clock App — A fantastic tool to make timezones easy to understand. Scheduling calls and meetings halfway around the world become simple and straightforward.






















































































































